Grant Writing (Final Project – Part 2)

BAIS 380 & MAIS 650

April 12, 2021

Objective:  Students will utilize their natural skills and the skills learned in this course to create a robust and comprehensive Advocacy Plan. The final Advocacy plan will serve as a creative and written sample for students to use when applying for jobs or internships.

Financial –

Students will be required to write a grant requesting a minimum of $10,000 to a maximum of $20,000 to fund a project that supports the larger Advocacy Plan.

•    Note: You can request a larger amount of funding, please make sure to create a tracking and reporting matrix to justify how you will spend the money you request.

Your grant must include the following:

•    Executive Summary (100 words – 150 words):

o Who are you?

o Why are you the individual or organization to carry out the project?

•    Summary of Project (300 words – 400 words):

o Think Big Picture!

§   Examples:

•    Collaboration with community partners to draft a report on needs with respect to the environment;

•   Youth Academy for better access to the state’s Youth Commission;

and

•    Statewide survey and education on hallucinogens with respect to the War on Drugs.

•    Needs Assessment (100 words – 200 words):

o Where do you plan to implement this project?

o What is the data you have or don’t have to run this project?

•    Program Design:

o How are you going to operationalize your program?

§   Goals:

§   Description (Activities):

§   Outcome:

•   This section can be made through short and concise bullet points

•    Budget:

o Minimum: $10,000

o Maximum :$20,000

§   Don’t forget to pay yourself!

•   Example:

o $10,000 – Salary over 3 months

o $6,000 – Stipends for those involved

o $1,500 – Transportation

o $1,500 – Interpretation

o $1,000 – Food

Grading:

•   Out of 50 Points

o Each section is worth 10 points

Guidelines:

•   12-size font;

•   Clear Formatting; and

•   Times New Roman.

Due Date: Please send me an electronic copy before 2 p.m. on Friday, May 14, 2019. There will be NO extensions for the Advocacy Plans.

If you have any questions, please email me at ecarmonacruz1@usfca.edu, schedule an appointment, or come to office hours on Monday’s, 3 p.m. to 4:00 p.m.

[Letterhead or Resume Header]

Delivered via [Electronic Mail, USPS Mail, FedEx etc]

Date: Month Day, Year

[Foundation or Grant maker]

Attn: [Who is the grant manager or who are you communicating with]

Address

City, State, Zip Code

RE: Letter of Intent (Grant Cycle YY-YY) Project Name:

Dear [Prefix] [Grant Manager’s Name], Introduction:

•   Your Name and what your title or position is

o If you don’t have a title or position, explain who you are:

§   Immigrant Rights Advocate

§   Defender of Human Rights

§   Housing Security Advocate

•   State Gratitude

o “I am humbled…”

o “Our team is grateful for this opportunity”

•   Window of Passion

o Get the reader excited about who you are and what you will be proposing!

2nd Paragraph:

•    Brief history of your organization, in this case for those that do not belong to an agency, a consolidated 6-word Memoir Essay

•   You can also include the work you have done that is relevant to this proposal

o  Do not sell yourself short

3rd Paragraph:

•   Briefly state the problem or issue you want to solve

o Do not exaggerate, make it real

•   How much money will you be requesting?

o Usually, grant managers or RFP’s will include the range of money you can ask for OR they’ll limit the amount

o Do not be afraid to ask for the highest amount!

•   State your Deliverables and Timeline

o How much can you accomplish with the money?

§   Quantify your time and your actions!

•    For example: $20,000 for 10 job trainings for 20 family units

o In your longer piece, you will breakdown these numbers

o Foundations and Grant makers will include a grant cycle for you, if so, base your project around that. If there is not a timeline, you need to create one.

§   Ensure that your grant is no longer than one (1) year

•    Unless you can justify a 2-3 year project, or if the grant expresses the interest of a renewed contract.

4th Paragraph:

•   Summarize your goal!

o What is the intended outcome of your project?

o What will separate your proposal from other applicants?

§   Remember: cutting-edge, brand-new, revolutionary etc

Your last sentence should express gratitude and the best means of contacting you

•    “If you have any additional questions or if you would like to provide feedback, you can contact me via email at ecarmonacruz@usfca.edu.”

Sincerely, [Signature]

Name

[Position/Title]

Enclosures:

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